The benefits of Phagestion for running your pharmacy

From Lagos to Nairobi, from Accra to Kinshasa, many pharmacies are still run with a notebook, the manager's memory and a few Excel files. It works… until the day an expired batch is found on the shelf, a customer leaves because a product is missing, or the evening cash count does not add up.

Phagestion was designed for pharmacies in Africa and for exactly these situations. It is a simple tool, usable from a phone or a computer, that brings stock, sales, invoices and your team together in one place. Here is what it changes, concretely, day to day.

1. Know what you have in stock at any time

Every medicine is recorded by batch: name, batch number, expiry date, quantity, purchase price, selling price and supplier. You see at a glance how many batches you hold and the total value of your stock.

Is your stock already in an Excel file? You can import it in one go instead of typing everything again by hand.

2. Stop losing money on expired medicines

An expired medicine is lost money and a risk for the patient. Phagestion automatically flags batches that have already expired and those expiring within 90 days. You have time to sell them first, return them to the supplier or remove them.

At the point of sale, an expired batch is blocked: it cannot be sold by mistake.

3. Avoid stock-outs

For each medicine, you set an alert threshold. As soon as the quantity drops below it, the product appears in the "low stock" list. You reorder before the shelf is empty, and customers no longer leave empty-handed.

4. Serve customers faster at the counter

Sales work with a basket, like in a shop: you add the medicines, the total is calculated for you, and the stock goes down automatically. Customers can pay in cash, by Mobile Money or on credit.

Every sale is added to the history. No more copying the day's sales into a notebook in the evening.

5. Invoices ready in one click

An invoice is created for every sale. You can print it or save it as a PDF to send to the customer, for example on WhatsApp. It looks more professional, and it helps customers who need proof of a purchase.

6. Keep track of customers who buy on credit

Credit sales are common, and easy to forget. Phagestion keeps the list of customers who still owe money, with the total to collect. When a customer pays back, you record the payment and the amount due is updated.

7. Supplier purchases and stock counts made easy

When a supplier delivers, you record the purchase: the stock goes up automatically, and you also track what you owe them.

For stock counts, you print a counting sheet, count the boxes on the shelves, then enter the quantities. Phagestion shows you the differences and corrects the stock in one click.

8. Know your revenue and what you really earn

The dashboard shows today's sales, this month's sales and the average basket. Reports show what you sell and what you really earn, based on the purchase prices you entered. You make decisions on figures, not impressions.

9. A connected team, with the right permissions

The owner creates staff accounts in a few seconds. Everyone gets permissions that match their role:

• the owner manages the team, sees the reports and can cancel a sale;
• staff members sell and manage stock, but cannot delete medicines.

Everything leaves a trace: a cancelled sale stays visible in the history with its reason, and the stock log shows who did what, and when. You stay in control, even when you are not at the pharmacy.

10. On your phone, even when the network drops

Phagestion opens in the browser, with no software to install. You can add it to your phone's home screen and open it like an app.

Internet outages happen: if the network drops during a sale, the sale is kept on the device and sent automatically as soon as the connection is back.

11. Built for the whole of Africa

Phagestion is not limited to one country: it works in 48 African countries. When you create your pharmacy, you choose your country, and all amounts are shown in your currency: naira, cedi, shilling, CFA franc, rand, dirham, Congolese franc and more. The app is available in English, French, Swahili and Lingala, and each team member picks their own language.

Your data stays yours

Each pharmacy only sees its own data: its stock, its sales and its team. One pharmacy's information is never visible to another.

How much does it cost?

You can try Phagestion free for 7 days, with every feature included. After that, there are three monthly plans, at the same price in every country:

• Essential: $5 per month, up to 2 accounts (you and 1 staff member);
• Pro: $10 per month, up to 5 accounts, with phone support;
• Premium: $25 per month, up to 20 accounts, with setup help and training for your team.

Payment is made by Mobile Money. If payment is not yet available in your country, our team tells you on WhatsApp how to pay for your subscription.

In short

Fewer losses on expired stock, fewer stock-outs, faster sales and invoices, customer credit under control and a team you can trust: Phagestion saves you time and money, from the phone already in your pocket, wherever you are in Africa.

The easiest way to see for yourself: create your pharmacy, add a first medicine, and tell us what is missing. We improve the tool with feedback from pharmacists.